Administrative Project Assistant

Job Description

1. Support the administrative work for the Concept Manager & Gallery Manager.
2. Prepare, update & complete order schedules & Bill of Quantity’s on the system promptly.
3. Handle admin tasks: scheduling emails, Meeting minutes, Document filing and Reporting.
4. Tracking & Updating critical path documents.
5. Support the Concept & Art Managers with timelines, deliverables, and progress tracking.
6. Create and Manage a Concept & Art specific supplier list.
7. Assist in the coordination of installation at the point of mobilization (TIT).
8. Updating the schedules for the art inventory.
9. Errands-Collection/delivery of samples and inventory.
10. Manage Concept & Art storage inventory.
11. Summarize interdepartmental briefs & requests into Concept & Art departments.
12. Represent the Concept & Art department in meetings when Managers have schedule conflicts.

Requirements

1. Experience in admin or project management support skills.
2. Excellent with Microsoft Office,with emphasis on Excel & Google Workspace.
3. Detail-oriented and able to work independently as well as in a team.
4. Confident & articulate good on the phone.
5. Must be presentable to represent the brand quality in meetings.